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It’s vital to keep your network and data safe from the rising threat of cybercrime. The best way to do this is with a layered approach to security. Your managed service provider should be up-to-date on this. Plua your employees need regular security awareness training and you need to monitor what your employees are doing – especially before they plan to leave your employment.
There are many concerns when it comes to your IT security.
Cloud computing can actually increase security. If data stored properly in the Cloud by your IT service provider, this is the most secure way to safeguard your confidential information. And with a comprehensive and integrated approach across devices and applications, cloud services will enhance data security across your firm.
Emails that aren’t encrypted are vulnerable to attackers looking to confidential data. They are looking for Social Security Numbers, login credentials and bank account numbers to sell on the Dark Web. If they obtain your login credentials, they can take control of your email, documents or your firm’s network.
Unless your emails are encrypted, hackers also have access to the attachments you send in emails, including private case/matter information. Email encryption helps you verify the authenticity of a sender of a message. You and your employees will know if you’re being spoofed by a hacker who is trying to impersonate someone you know via a phishing email.
Most employees create and store work products electronically and in virtual environments. They can be found on laptops and cell phones that may or may not belong to your law firm. The question is, do you trust your employees?
Four key areas have been identified as likely targets for loss of proprietary information:
You must be proactive and ensure that information doesn’t go outside of your firm when employees leave or are terminated.
Ask your IT service provider to use technology tools to help you secure your data. They can do so in the following ways:
SOC-as-a-Service provides cybersecurity monitoring for all your critical devices. It uses advanced analytics and correlation to detect threats and generate automated notifications 24 hours a day, 365 days a year. Then professional security analysts review logging reports for oversight and compliance.
Make sure your employees all sign an agreement that affirms their understanding of these rules and the importance of keeping your law practice’s data confidential. Your partners and other attorneys should be provided separate confidentiality and non-compete agreements. Partner and attorney separations should be worked out in advance.
And, make sure to have proper agreements in place that allow you to seek damages if you discover that data or paper files were taken without authorization. You may not discover until months later that a former partner took off with your digital information.
When employees leave, terminate all access to your systems immediately. The key is to move fast to cut off departing employees’ access to your firm’s network, applications, email accounts and cloud storage. Be sure to change passwords on any social media accounts for your business they may have used. Your IT service company can manage this for you.
Some say that IT security ultimately comes down to trust. But as an attorney, you know that this saying doesn’t ring true. And with technology and the advice of your IT service provider, there’s no need to just hope that your confidential data stays that way.
For more information on keeping your law firm’s data secure, contact the IT security experts at Cyber Solutions in Anderson, South Carolina. We’ll assess your IT security and implement a plan to keep your data safe.